General
Out-of-office reply
A clean out-of-office template that sets expectations and points to a backup contact.
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Hi, I am out of office until 4/30/2026. If you need help before then, please contact the team inbox. I will reply as soon as I am back. Best, Your Name
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When to use this template
When to use this template
Use this for any planned absence when you need a short response that sets expectations and gives the sender another path if the matter is urgent.
How to customize
Set the return date, update the backup contact to a real monitored path, and sign with the name or team label you want recipients to see.
Tips
- Use a backup contact that is monitored, not a personal alias that may sit idle.
- Keep the tone brief so the auto-reply remains easy to scan on mobile.
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